GENERAL INFORMATION
The following information provides a simple overview of what happens to your personal data when you visit our website. Personal data refers to any data that can be used to personally identify you. Detailed information on data protection can be found in our privacy policy listed below this text.
DATA COLLECTION ON OUR WEBSITE
Who is responsible for data collection on this website?
Data processing on this website is carried out by the website operator. You can find their contact details in the website’s legal notice (imprint).
How do we collect your data?
On the one hand, your data is collected when you provide it to us. This may include, for example, data you enter into a contact form. Other data is collected automatically by our IT systems when you visit the website. This mainly includes technical data (e.g. internet browser, operating system, or time of page access). This data is collected automatically as soon as you enter our website.
What do we use your data for?
Some of the data is collected to ensure the website is provided without errors. Other data may be used to analyse your user behaviour.
What rights do you have regarding your data?
You have the right at any time to obtain free information about the origin, recipients, and purpose of your stored personal data. You also have the right to request correction, blocking, or deletion of this data. For this and any other questions regarding data protection, you can contact us at any time using the address provided in the legal notice (imprint). You also have the right to lodge a complaint with the responsible supervisory authority.
In addition, under certain circumstances, you have the right to request the restriction of the processing of your personal data. Details can be found in the privacy policy under “Right to restriction of processing.”
ANALYSIS TOOLS AND THIRD-PARTY TOOLS
When you visit our website, your browsing behaviour may be statistically analysed. This is primarily done using cookies and so-called analytics programs. Your browsing behaviour is generally analysed anonymously; it cannot be traced back to you personally.
You may object to this analysis or prevent it by not using certain tools. Detailed information about these tools and your options to object can be found in the following privacy policy.
2. General information and mandatory information
Privacy
The operators of these pages take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the applicable data protection regulations and this privacy policy.
When you use this website, various types of personal data are collected. Personal data refers to any data with which you can be personally identified. This privacy policy explains what data we collect and what we use it for. It also explains how and for what purpose this is done.
Please note that data transmission over the internet (e.g. when communicating by email) may have security vulnerabilities. Complete protection of data against access by third parties is not possible.
Information on the Responsible Party
The party responsible for data processing on this website is:
AVENDIS GmbH
Marc Oleschkewitz (Vors.), Jens Grefenkamp, Sebastian Schlüterbusch
Besselstraße 12
68219 Mannheim
Phone: +49 4488 528080
E-Mail: datenschutz@avendis.com
The “responsible party” is the natural or legal person who, alone or jointly with others, determines the purposes and means of processing personal data (e.g. names, email addresses, etc.).
Legally Required Data Protection Officer
We have appointed a data protection officer for our company.
Patrick Geest
Phone: +49 4340 4041476
This data protection officer can be contacted, together with the managing director of AVENDIS GmbH and the data protection coordinator, at: datenschutz@avendis.com
Withdrawal of Your Consent to Data Processing
Many data processing operations are only possible with your explicit consent. You may withdraw consent that you have already given at any time. A simple informal notification by email to us is sufficient for this purpose. The legality of the data processing carried out prior to the withdrawal remains unaffected by the withdrawal.
Right to Object to Data Collection in Special Cases and to Direct Marketing (Art. 21 GDPR)
If the processing of data is based on Article 6(1)(e) or (f) GDPR, you have the right at any time to object to the processing of your personal data for reasons arising from your particular situation; this also applies to profiling based on these provisions. The respective legal basis on which processing is based can be found in this privacy policy. If you lodge an objection, we will no longer process your affected personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights, and freedoms, or the processing serves the establishment, exercise, or defence of legal claims (objection pursuant to Article 21(1) GDPR).
If your personal data is processed for direct marketing purposes, you have the right to object at any time to the processing of your personal data for such advertising purposes; this also applies to profiling insofar as it is related to such direct marketing. If you object, your personal data will subsequently no longer be used for the purposes of direct marketing (objection pursuant to Article 21(2) GDPR).
Right to Lodge a Complaint with the Competent Supervisory Authority
In the event of violations of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, in particular in the Member State of their habitual residence, place of work, or the place of the alleged infringement. This right to lodge a complaint is without prejudice to any other administrative or judicial remedies.
Right to Data Portability
You have the right to receive data that we process automatically on the basis of your consent or in fulfilment of a contract, either for yourself or for a third party, in a commonly used, machine-readable format. If you request the direct transfer of the data to another controller, this will only be done where technically feasible.
SSL/TLS Encryption
For security reasons and to protect the transmission of confidential content—such as orders or enquiries that you send to us as the website operator—this site uses SSL or TLS encryption.
You can recognise an encrypted connection by the fact that the address bar in your browser changes from “http://” to “https://” and by the padlock icon in your browser’s address bar.
If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.
Right to Information, Blocking, Deletion and Rectification
Within the scope of the applicable legal provisions, you have the right at any time to obtain free information about your stored personal data, its origin and recipients, and the purpose of data processing, as well as, where applicable, the right to rectification, blocking, or deletion of this data.
For this and any other questions regarding personal data, you can contact us at any time using the address provided in the legal notice (imprint).
Right to Restriction of Processing
You have the right to request the restriction of the processing of your personal data. To do so, you can contact us at any time using the address provided in the legal notice (imprint). The right to restriction of processing applies in the following cases:
- If you contest the accuracy of your personal data stored by us, we generally need time to verify this. For the duration of the review, you have the right to request the restriction of the processing of your personal data.
- If the processing of your personal data was/is unlawful, you may request the restriction of data processing instead of deletion.
- If we no longer need your personal data, but you require it for the establishment, exercise, or defence of legal claims, you have the right to request the restriction of processing instead of deletion.
- If you have lodged an objection pursuant to Article 21(1) GDPR, a balance must be struck between your interests and ours. As long as it has not yet been determined whose interests prevail, you have the right to request the restriction of processing of your personal data.
If you have restricted the processing of your personal data, such data may—apart from being stored—only be processed with your consent, or for the establishment, exercise, or defence of legal claims, or for the protection of the rights of another natural or legal person, or for reasons of important public interest of the European Union or of a Member State.
Objection to Advertising Emails
The use of contact data published in the context of the legal notice obligation for the purpose of sending unsolicited advertising and information materials is hereby prohibited. The operators of this website expressly reserve the right to take legal action in the event of the unsolicited sending of advertising information, for example via spam emails.
3. Data Collection on Our Website
Cookies
The websites partially use so-called cookies. Cookies do not cause any damage to your device and do not contain viruses. They are used to make our website more user-friendly, efficient, and secure. Cookies are small text files that are stored on your device by your browser.
Most of the cookies we use are so-called “session cookies.” They are automatically deleted at the end of your visit. Other cookies remain stored on your device until you delete them. These cookies allow us to recognise your browser the next time you visit.
You can configure your browser so that you are informed about the setting of cookies and allow cookies only in individual cases, exclude cookies for specific cases or in general, and enable the automatic deletion of cookies when closing the browser. If cookies are deactivated, the functionality of this website may be limited.
Cookies that are required for the electronic communication process or for the provision of certain functions you request (e.g. shopping basket functionality) are stored on the basis of Article 6(1)(f) GDPR. The website operator has a legitimate interest in storing cookies to ensure the technically error-free and optimised provision of its services. Where other cookies (e.g. cookies for analysing your browsing behaviour) are stored, they are treated separately in this privacy policy.
Server-Log-files
The provider of these pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These include:
- Browser type and browser version
- Operating system used
- Referrer URL
- Hostname of the accessing computer
- Time of the server request
- IP address
This data is not merged with other data sources.
The collection of this data is based on Article 6(1)(f) GDPR. The website operator has a legitimate interest in the technically error-free presentation and optimisation of its website—for this purpose, the server log files must be recorded.
Contact Form
If you send us enquiries via the contact form, the information you provide in the enquiry form, including the contact details you enter there, will be stored by us for the purpose of processing your request and in case of follow-up questions. We do not pass on this data without your consent.
The processing of the data entered into the contact form is therefore carried out exclusively on the basis of your consent (Article 6(1)(a) GDPR). You may withdraw this consent at any time. A simple informal notification by email to us is sufficient. The legality of the data processing carried out prior to the withdrawal remains unaffected by the withdrawal.
The data you enter in the contact form will remain with us until you request its deletion, withdraw your consent for storage, or the purpose for data storage no longer applies (e.g. after your enquiry has been fully processed). Mandatory statutory provisions—particularly retention periods—remain unaffected.
Enquiries by Email, Telephone, or Fax
If you contact us by email, telephone, or fax, your enquiry, including all personal data arising from it (e.g. name, enquiry), will be stored and processed by us for the purpose of handling your request. We do not pass on this data without your consent.
The processing of this data is based on Article 6(1)(b) GDPR, provided your enquiry is related to the performance of a contract or is necessary for pre-contractual measures. In all other cases, processing is based on your consent (Article 6(1)(a) GDPR) and/or our legitimate interests (Article 6(1)(f) GDPR), as we have a legitimate interest in effectively processing enquiries addressed to us.
The data you send to us via contact enquiries will remain with us until you request its deletion, withdraw your consent for storage, or the purpose for data storage no longer applies (e.g. after your enquiry has been fully processed). Mandatory statutory provisions—particularly statutory retention periods—remain unaffected.
4. Social Media
eRecht24 Safe Sharing Tool
The content on our website can be shared in a privacy-compliant manner on social networks such as Facebook, Twitter, or Google+. For this purpose, this website uses the eRecht24 Safe Sharing Tool.
This tool only establishes direct contact between the networks and users when the user actively clicks one of the buttons. Clicking the button constitutes consent within the meaning of Article 6(1)(a) GDPR. This consent can be withdrawn at any time with effect for the future.
No automatic transmission of user data to the operators of these platforms takes place through this tool. If the user is logged into one of the social networks, an information window appears when using the social buttons of Facebook, Google+1, Twitter, etc., in which the user can confirm the text before it is sent.
Our users can share the content of this website in a privacy-compliant manner on social networks without the operators of those networks creating complete browsing profiles.
5. Analytics Tools and Advertising
Leadinfo
We use the lead generation service provided by Leadinfo B.V., Rotterdam, Netherlands. This service identifies company visits to our website based on IP addresses and provides us with publicly available information such as company names and addresses.
In addition, Leadinfo uses two first-party cookies to analyse user behaviour on our website and processes domains entered in form fields (e.g. “leadinfo.com”) in order to correlate IP addresses with companies and improve its services.
For more information, please visit www.leadinfo.com. You can opt out via www.leadinfo.com/en/opt-out. If you opt out, your data will no longer be collected by Leadinfo.
Google Analytics
This website uses functions of the web analytics service Google Analytics. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.
Google Analytics uses so-called “cookies,” which are text files stored on your computer that enable an analysis of your use of the website. The information generated by the cookie about your use of this website is generally transmitted to a Google server in the United States and stored there.
The storage of Google Analytics cookies and the use of this analytics tool are based on Article 6(1)(f) GDPR. The website operator has a legitimate interest in analysing user behaviour in order to optimise both its website and its advertising.
IP Anonymisation
We have activated the IP anonymisation function on this website. As a result, your IP address will be shortened by Google within Member States of the European Union or in other contracting states of the Agreement on the European Economic Area before being transmitted to the United States. Only in exceptional cases will the full IP address be transmitted to a Google server in the United States and shortened there.
On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity, and to provide further services related to website and internet usage to the website operator.
The IP address transmitted by your browser within the scope of Google Analytics will not be merged with other data held by Google.
Browser Plugin
You can prevent the storage of cookies by adjusting your browser settings accordingly; however, please note that in this case you may not be able to use all functions of this website to their full extent.
In addition, you can prevent the collection of data generated by cookies and related to your use of the website (including your IP address) by Google, as well as the processing of this data by Google, by downloading and installing the browser plugin available at the following link: https://tools.google.com/dlpage/gaoptout?hl=de.
Objection to Data Collection
You can prevent the collection of your data by Google Analytics by clicking the following link. An opt-out cookie will be set, which prevents the collection of your data on future visits to this website: Google Analytics deactivation.
For more information on how Google Analytics handles user data, please refer to Google’s privacy policy: https://support.google.com/analytics/answer/6004245?hl=de.
Data Processing Agreement
We have concluded a data processing agreement with Google and fully implement the strict requirements of the German data protection authorities when using Google Analytics.
Retention Period
Data stored by Google at user and event level that is linked to cookies, user identifiers (e.g. User ID), or advertising IDs (e.g. DoubleClick cookies, Android advertising ID) is anonymised or deleted after 26 months. Further details can be found at the following link: https://support.google.com/analytics/answer/7667196?hl=de
Google Analytics Remarketing
Our websites use the features of Google Analytics Remarketing in conjunction with the cross-device features of Google AdWords and Google DoubleClick.Our websites use the features of Google Analytics Remarketing in conjunction with the cross-device features of Google AdWords and Google DoubleClick. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.
This feature makes it possible to link the advertising audiences created with Google Analytics Remarketing to the cross-device features of Google AdWords and Google DoubleClick. In this way, interest-based, personalized advertising messages that have been tailored to you based on your previous usage and browsing behavior on one device (e.g. a mobile phone) can also be displayed on another of your devices (e.g. a tablet or PC).
If you have given your consent, Google links your web and app browsing history to your Google account for this purpose. This allows the same personalized advertising messages to be displayed on every device on which you log in with your Google account.
To support this feature, Google Analytics collects Google-authenticated IDs of users, which are temporarily linked to our Google Analytics data in order to define and create audiences for cross-device display advertising.
You can permanently opt out of cross-device remarketing/targeting by disabling personalized advertising; to do so, follow this link: https://www.google.com/settings/ads/onweb/.
The aggregation of collected data in your Google account is based solely on your consent, which you can give or revoke at Google (Art. 6 para. 1 lit. a GDPR). For data collection processes that are not merged in your Google account (e.g. because you do not have a Google account or have objected to the merging), the collection of data is based on Art. 6 para. 1 lit. f GDPR. The legitimate interest arises from the fact that the website operator has an interest in the anonymized analysis of website visitors for advertising purposes.
Further information and the privacy policy can be found in Google’s privacy policy at: https://policies.google.com/technologies/ads?hl=de.
Google AdWords und Google Conversion-Tracking
This website uses Google AdWords. AdWords is an online advertising program of Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.
As part of Google AdWords, we use what is known as conversion tracking. When you click on an ad placed by Google, a cookie is set for conversion tracking. Cookies are small text files that the internet browser stores on the user’s computer. These cookies expire after 30 days and are not used to personally identify users. If the user visits certain pages of this website and the cookie has not yet expired, Google and we can recognize that the user clicked on the ad and was redirected to that page.
Each Google AdWords customer receives a different cookie. The cookies cannot be tracked across AdWords customers’ websites. The information obtained using the conversion cookie is used to generate conversion statistics for AdWords customers who have opted into conversion tracking. Customers learn the total number of users who clicked on their ad and were redirected to a page tagged with a conversion tracking tag. However, they do not receive any information that can be used to personally identify users. If you do not wish to participate in tracking, you can object to this use by easily deactivating the Google conversion tracking cookie via your internet browser under user settings. You will then not be included in the conversion tracking statistics.
The storage of “conversion cookies” and the use of this tracking tool are based on Art. 6 para. 1 lit. f GDPR. The website operator has a legitimate interest in analyzing user behavior in order to optimize both its web offering and its advertising.
More information about Google AdWords and Google conversion tracking can be found in Google’s privacy policy: https://policies.google.com/privacy?hl=de.
You can set your browser to inform you about the setting of cookies and to allow cookies only in individual cases, to exclude the acceptance of cookies for certain cases or in general, and to activate the automatic deletion of cookies when closing the browser. If cookies are disabled, the functionality of this website may be restricted.
6. Plugins and Tools
YouTube with Enhanced Privacy
Our website uses plugins from the YouTube website. The operator of the pages is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.
We use YouTube in enhanced privacy mode. According to YouTube, this mode means that YouTube does not store any information about visitors to this website before they watch the video. However, the enhanced privacy mode does not necessarily preclude the transfer of data to YouTube partners. For instance, YouTube establishes a connection to the Google DoubleClick network regardless of whether you watch a video.
As soon as you start a YouTube video on our website, a connection to YouTube’s servers is established. This tells the YouTube server which of our pages you have visited. If you are logged into your YouTube account, you enable YouTube to assign your browsing behavior directly to your personal profile. You can prevent this by logging out of your YouTube account.
Furthermore, after starting a video, YouTube may store various cookies on your device. YouTube can use these cookies to obtain information about visitors to our website. This information is used, among other things, to collect video statistics, improve user-friendliness, and prevent fraud attempts. The cookies remain on your device until you delete them.
If necessary, further data processing operations may be triggered after the start of a YouTube video, over which we have no control.
The use of YouTube is in the interest of an appealing presentation of our online offerings. This constitutes a legitimate interest within the meaning of Art. 6 para. 1 lit. f GDPR.
Further information about data protection at YouTube can be found in their privacy policy at: https://policies.google.com/privacy?hl=de.
Google Web Fonts
This page uses web fonts provided by Google for the uniform display of fonts. The Google Fonts are installed locally. No connection to Google’s servers takes place.
Google Maps
This page uses the map service Google Maps via an API. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.
To use the functions of Google Maps, it is necessary to store your IP address. This information is generally transferred to a Google server in the USA and stored there. The provider of this page has no influence over this data transfer.
The use of Google Maps is in the interest of an appealing presentation of our online offerings and to make it easy to find the locations we have indicated on the website. This constitutes a legitimate interest within the meaning of Art. 6 para. 1 lit. f GDPR.
For more information on the handling of user data, please refer to Google’s privacy policy: https://policies.google.com/privacy?hl=de.
7. Own Services
Applications
We offer you the opportunity to apply to us (e.g. by email, by post, or via an online application form). In the following, we inform you about the scope, purpose, and use of your personal data collected during the application process. We assure you that the collection, processing, and use of your data is carried out in accordance with applicable data protection law and all other statutory provisions, and that your data will be treated with strict confidentiality.
Scope and Purpose of Data Collection
If you send us an application, we process your associated personal data (e.g. contact and communication data, application documents, notes made during job interviews, etc.) to the extent necessary for the decision on the establishment of an employment relationship. The legal basis for this is § 26 BDSG-neu under German law (initiation of an employment relationship), Art. 6 para. 1 lit. b GDPR (general contract initiation) and — where you have given your consent — Art. 6 para. 1 lit. a GDPR. Consent can be revoked at any time. Your personal data will only be passed on within our company to persons who are involved in processing your application.
If the application is successful, the data submitted by you will be stored in our data processing systems on the basis of § 26 BDSG-neu and Art. 6 para. 1 lit. b GDPR for the purpose of carrying out the employment relationship.
Retention Period of Data
If we are unable to make you a job offer, you decline a job offer, withdraw your application, revoke your consent to data processing, or request us to delete your data, the data transmitted by you, including any remaining physical application documents, will be stored or retained for a maximum of 6 months after the conclusion of the application process (retention period) in order to be able to trace the details of the application process in the event of discrepancies (Art. 6 para. 1 lit. f GDPR).
YOU MAY OBJECT TO THIS STORAGE IF YOU HAVE LEGITIMATE INTERESTS THAT OVERRIDE OUR INTERESTS.
After the retention period has expired, the data will be deleted unless there is a statutory retention obligation or another legal basis for further storage. If it is apparent that the retention of your data will be necessary after the expiry of the retention period (e.g. due to an impending or pending legal dispute), deletion will not take place until the data has become irrelevant. Other statutory retention obligations remain unaffected.